Editing Student and Teacher Information

Keep your school's user information up-to-date with Provsy's comprehensive editing tools for both students and teachers. Editing Teacher Information: 1. Navigate to 'Teachers' section 2. Find the teacher in the list and click 'Edit' 3. Modifiable fields include: • Personal details (name, contact information) • Subject assignments and permissions • Grade level access • Administrative roles and capabilities • Academic period and year settings 4. Save changes (teacher is notified of updates if applicable) Teacher Profile Management: • Update subject specializations as curriculum changes • Modify grade-level access for multi-level teachers • Adjust assessment creation permissions • Change contact details and notification preferences • Set temporary access restrictions if needed Editing Student Information: 1. Go to 'Students' section 2. Locate the student and click 'Edit' or use search 3. Update available information: • Personal details (name, contact info) • Grade level and class assignment • Academic year and period enrollment • Parent/guardian contact information • Special accommodations or notes 4. Confirm changes (may affect assessment access) Student Profile Considerations: • Grade level changes may affect assessment availability • Class reassignments update teacher visibility • Contact changes should be verified with parents • Academic year updates may reset progress tracking • Special needs accommodations apply to all future assessments Bulk Editing Capabilities: • Update multiple students' grade levels simultaneously • Reassign entire classes to new teachers • Bulk update academic periods for new terms • Mass contact information updates via CSV import • Batch archive students who have left the school Data Validation and Safety: ✓ All changes are logged for audit purposes ✓ Critical changes require confirmation ✓ Invalid data is flagged before saving ✓ Automatic backup of previous information ✓ Rollback capability for mistaken changes Special Edit Scenarios: • Student Grade Promotion: Update level, adjust assessment access, notify teachers • Teacher Subject Change: Reassign students, transfer assessment ownership • Contact Information Updates: Verify with user, update notification settings • Name Changes: Legal documentation may be required, update all related records • Emergency Access: Temporary password resets, account recovery procedures Best Practices for Information Management: - Regularly audit user information for accuracy - Implement approval workflows for sensitive changes - Maintain backup contact information for all users - Document special circumstances in user notes - Coordinate with teachers before making student changes - Keep historical information for reporting purposes Notification and Communication: • Users are notified of profile changes via email • Teachers see updated student information immediately • Grade-level changes trigger assessment recalibration • Contact updates synchronize with school communication systems